Basingstoke - Old Basing

University of the Third Age

Registered charity no: 1086263

Hints and Pointers


Before the academic year begins, arrange new or confirm existing hall or room bookings and ensure the manager of the venue sends invoice to the Treasurer not forgetting that as a registered charity we are eligible for reduced fees.  Please ensure that the treasurer is aware of bookings, dates and any exceptional closures.

Don’t take everything upon yourself.  Ensure you have help with a second or joint leader and with preparing the room, serving refreshments if applicable and leaving the room clean and tidy.

Over the first few meetings of each academic year check that members are fully paid up.  Those who are not paid up appear in red in Beacon membership lists.

Try to involve group members in organizing and presenting the programme.

Remember to claim for any expenses incurred in relation to your group activities. There may be none.

Be prepared to change your venue should a change in the numbers of your group warrant it.

Should your group become too big to manage or you have a waiting list, try to encourage the setting up of a parallel group by existing members.

Do let the Group Organiser and Webmaster know of any changes made which means that the Website and the next Year Book will no longer be accurate.  (You can always check the information on the website).

Please advise the membership secretary of the death or resignation of a member.

Over the academic year group leaders are expected to attend Group Leaders meetings or ask a member of the group to attend in their place.